Creating and Managing Library Events

You can create events and publish them to the patron portal so students and teachers can see what is happening in the library.

Creating an Event

1. Click Library Events in the admin sidebar.
2. Click Create Event.
3. Fill in the event details:
   • Title (required)
   • Event Type — Workshop, Story Time, Book Club, Author Visit, Exhibit, Reading Program, or Other
   • Starts At and Ends At — date and time. End must be after start.
   • Location — room name, building, or address
   • Capacity (optional) — maximum number of attendees (1–9999)
   • Registration Required — toggle on if patrons should register before attending (note: in-system RSVP is not yet available — this is informational only)
   • Cover Image (optional) — upload a photo or banner for the event
   • Status — Draft saves without publishing; Published makes it visible to patrons immediately
4. Click Save.

Managing Events

Events are organized into four tabs:

• Upcoming — Published events that haven't happened yet
• Past — Published events that have already occurred
• Drafts — Events not yet published
• Cancelled — Events that were cancelled

Cancelling an Event

1. Find the event in the Upcoming or Drafts tab.
2. Click Cancel Event.
3. The event moves to the Cancelled tab and is hidden from patrons.

Tip: Use Cancel instead of Delete so you keep a record of the event.

Reviewing Patron Proposals

The Proposals tab shows all pending event proposals submitted by patrons. For each proposal you can:

• Approve — Marks the proposal as approved and sends the patron an in-app notification.
• Reject — Marks the proposal as rejected. You can add an optional note explaining why. The patron receives a notification with your note.
• Convert to Event Draft — The fastest path from proposal to event. One click creates a draft event pre-filled with the proposal's title, description, type, and proposed date (defaulting to 9:00 AM–11:00 AM). The proposal is automatically marked as approved. Open the new draft in the Events tab to set the final time, location, capacity, and registration settings before publishing.